Businesses often find software that once worked fine to be insufficient for their day-to-day tasks. You may have outgrown your basic accounting software and need more functionality and integration with other systems. Or, you may have been using a traditional enterprise resource planning (ERP) platform but have not found it fully optimized for your operational and support needs.
If you need reliable, large-scale business management solutions, consider investing in top-of-the-line ERP software. Switching to a more advanced ERP system with the features and capabilities you need helps streamline your processes, make your workflow easier and add value overall to your business.
The guide below will explain what ERP software can do, discuss the advantages of choosing the right ERP for your business and explain what to look for in an ERP system for optimal benefits.
What Is ERP Software?
An ERP system is software that allows your business to manage all aspects of its day-to-day operations, from accounting to project management to compliance. It undergoes continuous updates to provide real-time data to everyone in the business who has access to it.
ERP systems are common across numerous industries and applications, including healthcare, nonprofits, education, utilities and financial services, for example. Because they help businesses coordinate and streamline their functions, they are useful for large companies with many departments or branches, and they help streamline workflow in smaller organizations too. They are also flexible and adaptable enough for use across a range of industries.
Why does an organization need ERP? Just about every business has numerous functions and processes — customer service, financial services and inventory management, to name just a few. It needs a way to get those processes working together as an integrated whole. An ERP system makes that goal a reality. It provides a centralized repository for information that many different departments can use, plus a suite of advanced functionalities to make daily tasks easier.
Choosing the Best ERP for Your Business
If you’re in the market for business management solutions, you may be wondering how to select the best ERP system for your company. The right ERP can make a tremendous difference in your organization’s productivity, cohesion and success, so selecting one that meets your requirements is essential. The market contains hundreds of different ERP solutions, though, so choosing the best one for your company may seem daunting at first.
The first thing you’ll need to do when choosing an ERP system is determine your company’s particular business needs and requirements. It’s worth taking some time to figure out your business’s priorities and weigh different considerations to see how the pros and cons of various systems stack up against one another.
Below, we will outline some considerations and tips for how to choose the right ERP system for your business.
Consideration 1: Software Functionalities and Features
With ERP software selection, the first thing to consider is whether the ERP has the modules and features your business needs. Most ERP software can do many things, so make sure the system you choose is optimized for the functionality you need. You want your ERP system’s features to work for your business — you don’t want to have to adapt your business practice to the ERP software’s features.
If financial services are a strong priority, for instance, make sure the ERP system you choose has robust accounting process features like general ledger, accounts payable and accounts receivable modules. Additional modules for areas like inventory and supply chain management are nice to have, but only if the ERP software first meets your organization’s critical needs.
Comparing different ERP systems’ functionalities and features is one of the best ways to get a better idea of the return on investment (ROI) you’ll receive from each one. This process helps you break down what the systems can do and what value they would add to your business.
Consideration 2: Integrations
When you’re thinking about how to select the best ERP software, the next thing to consider is how well the ERP system integrates with other software your business uses. The most advanced ERP software on the planet won’t help you if it can’t send and receive data to other software platforms in your organization. In fact, 59% of ERP buyers report that a need to boost data integration between different business processes is the reason why they’re looking for something new.
In financial services, you might need access to different business reports to assist your accounting work. In that case, you’d need to ensure your ERP system worked with the specific programs used in other departments so you could access the necessary information.
Consideration 3: Vendor or Company Reputation and Expertise
When you’re considering how to select an ERP system, you’ll also want to examine the ERP company’s reputation. Does the business have a strong reputation for quality and dependability, and does it have experience with your business’s industry?
Be sure to check online reviews to learn what other clients think of their experience with the software provider as well. An electric and gas company, for instance, would want to locate reviews indicating whether the ERP provider had the utilities industry knowledge and experience to help the business succeed. Providers specializing in retail supply chain management might not be the best fit in that particular case.
Consideration 4: Costs
The ins and outs of how to choose ERP software also involve considering the associated expenses. These expenses include the total cost of the system, cost of implementation and the cost of any additional resources required.
Be sure to consider cost vs. value as you deliberate. A high cost doesn’t necessarily imply a high value. If expensive ERP software contains numerous features you won’t use, its value for your operations will be relatively low. A better bet is to make sure you’re getting the most benefits and functionality for your investment.
Consideration 5: Implementation Process
IWhen choosing ERP software, think about the implementation process and what it requires. Some ERP systems are trickier and more time-consuming to implement because employees will need extensive training on the unfamiliar software. You’ll need to determine which ERPs will be easier for your organization to master and whether additional advantages would make a more drawn-out implementation worth it.
You should also find out what implementation support the software company offers. Some organizations provide training to guide and streamline your implementation — take advantage of such programs if you can.
Consideration 6: The Future
In the future, your business will require ongoing support. You’ll need to think about practical matters like the frequency of software upgrades and the challenges of integrating your ERP with potential new hardware or software. As you’re assessing which ERP to choose, ask questions about software upgrades and support services to ensure your system will serve you well for many years.
You should also consider that if your company is successful, it will likely grow — potentially rapidly. Your ERP system will need to scale as well to continue offering comprehensive support. As you deliberate, ask questions about which software can grow with your company and bolster your expansion efforts.
Make Multiview Financial Software Your Trusted Source for ERP Solutions
Now you know a little more about how to select an ERP system for your business. You’ll need to evaluate its software functionalities and features, integration capacities, vendor trustworthiness, costs, ease of implementation and potential convenience and scalability into the future. Multiview Cloud ERP excels in all these areas.
Multiview ERP is much more than traditional accounting software. It offers robust reporting with intercompany financial statements, dashboards, key performance indicators (KPIs) and data-warehouse interface reporting through our data and reporting engine. It acts as a single source of truth across all information sources in the company. It also has a unique implementation process and support structure to help streamline the transition, and it is fully scalable, designed for expanding small businesses and industry giants alike.
More than that, Multiview takes pride in putting people first. Our caring, helpful teams are happy to work with you to explain features, answer questions and help make sure you get the best match for your business and its goals.